Privacy Policy

Summary

Collate is built to be local-first. By default, your PDFs stay on your Mac and are processed on-device using a local AI runtime, including Gemma 4 model files that run on your Mac. This policy explains what data we handle when you use the app and the collate.one website.

Data in the app

• On-device processing: PDFs you import are stored and analyzed locally on your Mac. Prompts, extracted document text, generated summaries, answers, translations, and highlights are processed by the local runtime and are not sent to Google, Google DeepMind, Hugging Face, or ggml-org for model inference by Collate.
• Model downloads: On first setup or repair, the app may download Gemma 4 model files from Hugging Face repositories operated by third parties. Those download requests are made from your Mac to the hosting provider, which may receive ordinary network information such as your IP address, device request metadata, and download timing under its own policies.
• Generated content: AI-generated content is derived from the documents and prompts you provide. If a document contains personal, confidential, or sensitive information, generated summaries or answers may reflect that information. Generated content stays on your Mac unless you export it, copy it, or create a share link.
• Sharing: If you choose to create a share link, the content you share (e.g. a generated summary/answer/highlights) is uploaded to our hosting provider so it can be viewed on the web. Anyone with the link can access it. Share links are designed to expire after 90 days.

Data on the website

• Analytics: We may use analytics tools, including Google Analytics on the website and Firebase Analytics in the app, to understand usage patterns such as pages visited, approximate location, device type, app events, and crash or performance signals. This data helps us improve the product.
• Contact forms: If you submit a form or email us, we receive the information you provide (such as your email address and message) so we can respond. If you provide your email address, we may also use it to send you promotional messages about other products from the same developer. You can opt out of those promotional emails at any time.

Third-party services

We use third-party providers to host the website, deliver certain features, and provide model download hosting. These may include website hosting, analytics, embedded forms, email tools, Hugging Face model hosting, Google DeepMind model sources, and ggml-org model packaging. These providers process data according to their own terms and privacy policies or on our behalf where applicable.

Your choices

• You control what you import into Collate.
• You control whether you create share links.
• You can delete local documents, generated outputs, and downloaded model files from your Mac.
• You can contact us to request access or deletion of information you submitted via forms or email.

Contact

Questions about privacy? Email hello@collate.one.

Related

See also our Terms of Service and Third-Party Notices.